Administration & Office Support jobs in Melbourne VIC
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Posted 18d ago
Workforce Scheduler
Scope NSW
Hawthorn VIC 3122•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Coordinate staff rosters and fill vacant shifts.
- Work closely with operational teams to ensure service continuity.
- Engage with stakeholders to manage operational staffing effectively.
Posted 26d ago
Country Workplace Operations Manager
Arcadis
Melbourne VIC 3004•Full time
~$120k - $150k(Estimated)
KEY POINTS WE FOUND
- Deliver best-in-class user experience for workplace operations.
- Manage internal teams and outsourced suppliers for service delivery.
- Ensure compliance with workplace standards and budget management.
+60d ago
Corporate Receptionist
LGT WEALTH MANAGEMENT LIMITED
Melbourne VIC•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Act as the first point of contact for clients and visitors, delivering a warm and professional welcome.
- Manage incoming calls and enquiries efficiently while coordinating meeting rooms and client appointments.
- Support the Executive Leadership Team with administrative tasks and assist in coordinating client events.
Posted 39d ago
Enterprise Process Manager
HESTA Super fund
Melbourne VIC 3004•Full time
~$120k - $150k(Estimated)
KEY POINTS WE FOUND
- Lead the development of HESTA’s enterprise process capability.
- Establish process framework and governance while driving continuous improvement.
- Influence process improvement and build process capability across the organisation.
Posted 26d ago
PMO Coordinator
Kinetic
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Provide operational and administrative support to the PMO function.
- Coordinate PMO processes, templates, standards and governance activities.
- Assist with portfolio reporting and project performance tracking.
Posted 19d ago
General Services Manager
Arcare Aged Care
Templestowe VIC 3106•Full time
~$66k - $68k(Estimated)
KEY POINTS WE FOUND
- Oversee non-clinical services including Catering, Cleaning, Laundry, and Maintenance.
- Manage budgets and resources effectively to ensure cost-effectiveness.
- Lead and develop non-clinical staff to enhance service quality.
Posted 12d ago
Facility Manager - 55 Collins Street
Mirvac
Melbourne VIC 3004•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Manage operational performance and maintenance of building services at 55 Collins Street.
- Build strong relationships with stakeholders to ensure exceptional customer experience.
- Lead a team to improve performance and ensure compliance with policies and regulations.
Posted 12d ago
Receptionist
St Vincent's Care Services
Kew VIC 3101•Full time
~$60k - $70k(Estimated)
KEY POINTS WE FOUND
- Provide a welcoming and professional reception experience for residents and visitors.
- Handle administrative tasks and manage communication effectively.
- Assist with meeting room bookings and maintain a tidy reception area.
Posted 13d ago
Facilities Maintenance Coordinator
CSL Behring
Broadmeadows VIC 3047•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Support facility maintenance and operational services across the Broadmeadows site.
- Coordinate contractors and service providers for maintenance activities.
- Ensure compliance with quality and regulatory requirements.
Posted 27d ago
Lifestyle Assistant Manager - Ingenia's Lara Lifestyle
Ingenia Communities
Lara VIC 3212•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support the Community Manager in day-to-day operations.
- Deliver exceptional service to residents and guests.
- Coordinate events and social activities to build community engagement.
Expiring in 1d
Administrative Assistant - Middle School
Wesley College
Glen Waverley VIC 3150•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Full-time temporary position at Glen Waverley Campus
- Combines duties in Middle School Office and Main Reception
- Requires excellent IT skills and experience with specific software
Posted 26d ago
Executive Assistant
WOODS & CO RECRUITMENT
Melbourne VIC 3000•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Support senior leadership across a busy, multi-state development portfolio.
- Manage complex diaries, travel, meetings, and correspondence.
- Act as a key point of contact for internal teams and external stakeholders.
Posted 28d ago
Personal Assistant to Head of Senior School
McKinley Green
Melbourne VIC 3004•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Provide high-level support to the Head of Senior School.
- Manage a busy diary, coordinate meetings and events.
- Act as a key point of contact for staff, students, and parents.
Posted 11d ago
Receptionist
LifeCare
Mornington VIC 3931•Casual/Holiday
~$50k - $60k(Estimated)
KEY POINTS WE FOUND
- Join a dedicated team to provide exceptional care to patients.
- Handle administrative tasks including scheduling and invoicing.
- Deliver professional and confidential customer service.
Posted 19d ago
Proposal Specialist
AECOM
Melbourne VIC 3004•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Drive the coordination and management of resources across the bid lifecycle.
- Translate complex technical offerings into clear value propositions and compelling content.
- Manage multiple bids simultaneously under tight timeframes.
Posted 50d ago
Administration Officer – Relationship and Parenting Group Programs (.6 EFT)
Relationship Matters
Melbourne VIC 3000•Part time
~$93k - $99k(Estimated)
KEY POINTS WE FOUND
- Provide administrative and operational support to the Relationship and Parenting Groups program.
- Coordinate program logistics and maintain accurate client and program data.
- Respond to enquiries and support the delivery of safe and responsive services.
Posted 12d ago
Data Center IT Support Engineer, Data Centre Operations
Amazon
Melbourne VIC 3004•Full time
~$82k - $137k(Estimated)
KEY POINTS WE FOUND
- Install and troubleshoot infrastructure supporting AWS cloud.
- Work with logistics and teams to maintain daily operations.
- Engage in shift work and handle technical issues in data centers.
Posted 12d ago
Personal Assistant
Avant mutua
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide high-quality secretarial and administrative support to Practice Managers, Claims Managers and Medical Advisors.
- Manage digital dictation, document filing and claims records in line with established procedures.
- Process payments, invoices and accounts accurately and within required timeframes.
Posted 12d ago
Executive Assistant
Brunel
Campbellfield VIC 3061•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Support 6 members of the Executive Leadership Team including the CEO and CFO.
- Manage complex calendars, travel arrangements, and executive communications.
- Drive continuous improvement across executive office systems and processes.
Posted 12d ago
Portfolio Planning Lead
NBN CO
Melbourne VIC 3004•Full time
~$120k - $150k(Estimated)
KEY POINTS WE FOUND
- Coordinate a team of Metrics Analysts to provide financial and governance support.
- Deliver financial modelling and reporting to empower decision-makers.
- Champion standardised processes to improve operational efficiency.