Administration & Office Support jobs in Melbourne VIC
538 jobs
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Posted 19d ago
Workplace Experience Manager
DAC-Jones Lang LaSalle (VIC) Pty Ltd
Melbourne VIC 3004•Full time
~$100k - $130k(Estimated)
KEY POINTS WE FOUND
- Serve as the primary operational lead for the Melbourne office and provide remote management oversight for a site in Auckland.
- Lead a local team of three direct reports to ensure seamless workplace delivery and high-quality on-site support.
- Manage vendor contracts and relationships to ensure professional delivery and value for money.
Posted 12d ago
Billing Administrator
Tabcorp
Scoresby VIC 3179•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Ensure accurate billing and timely payments to subcontractors.
- Maintain billing records and resolve queries related to contracts and invoices.
- Support financial administration across customer contracts.
Posted 12d ago
Portfolio Planning Lead
NBN CO
Melbourne VIC 3004•Full time
~$120k - $150k(Estimated)
KEY POINTS WE FOUND
- Coordinate a team of Metrics Analysts to provide financial and governance support.
- Deliver financial modelling and reporting to empower decision-makers.
- Champion standardised processes to improve operational efficiency.
Posted 12d ago
People & Culture Specialist | Financial Services
FourQuarters Recruitment
Melbourne VIC 3004•Casual/Holiday
~$70k - $90k pro rata(Estimated)
KEY POINTS WE FOUND
- Provide day-to-day HR advice and support to managers and employees.
- Assist with employee relations matters, performance management, and workplace investigations.
- Support recruitment, onboarding, and offboarding processes.
+60d ago
Corporate Receptionist
LGT WEALTH MANAGEMENT LIMITED
Melbourne VIC•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Act as the first point of contact for clients and visitors, delivering a warm and professional welcome.
- Manage incoming calls and enquiries efficiently while coordinating meeting rooms and client appointments.
- Support the Executive Leadership Team with administrative tasks and assist in coordinating client events.
Posted 12d ago
Administrative Officer - Clinical Nutrition
Monash Health
Clayton VIC 3168•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide professional reception and administration support to the Clinical Nutrition & Metabolism Unit.
- Manage database and coordinate office administration tasks.
- Deliver excellent customer service to visitors and callers.
Posted 26d ago
EA to CEO
Michael Page
Cremorne VIC 3121•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Manage the CEO's calendar and schedule meetings effectively.
- Coordinate travel arrangements and prepare documents for meetings.
- Act as the main point of contact between the CEO and stakeholders.
Posted 12d ago
Escalation Engineer (EM), AWS Support, Escalation and Event Management
Amazon
Melbourne VIC 3004•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Provide critical incident response/management for customer’s critical workloads.
- Facilitate Root Cause Analysis and Post Event Reviews after each event.
- Analyse data trends to identify potential issues.
Posted 11d ago
Housekeeping Office Coordinator
Marriott
Melbourne VIC•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Coordinate daily administrative functions for the Housekeeping department.
- Maintain accurate records and assist with operational reporting.
- Support the Housekeeping leadership team with scheduling and communication.
Posted 11d ago
Administration Officer
Vasey RSL Care
Hawthorn VIC 3122•Casual/Holiday
~$50k - $60k(Estimated)
KEY POINTS WE FOUND
- Provide quality and efficient reception and administration services.
- Support accounts payable/receivable processing as needed.
- Manage time effectively and work cooperatively within a team.
Posted 38d ago
Team Leader Administration Officer
Eastern Health
Burwood East VIC 3151•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Lead the administration team for the Transition Care Program.
- Provide high-quality customer service and administrative support.
- Ensure compliance with policies and manage administrative functions.
Expiring in 1d
Administrative Assistant - Middle School
Wesley College
Glen Waverley VIC 3150•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Full-time temporary position at Glen Waverley Campus
- Combines duties in Middle School Office and Main Reception
- Requires excellent IT skills and experience with specific software
Posted 26d ago
Key Account Coordinator
Talent Acquisition Group
Truganina VIC 3029•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support the Key Account Manager by coordinating vehicle relocation requests across Australia.
- Prepare quotes and arrange bookings through transport management systems.
- Maintain accurate records and ensure processes and systems are kept up to date.
Posted 12d ago
Corporate Services & Workplace Operations Coordinator
Public Sector People
Melbourne VIC•Full time
~$90k - $100k(Estimated)
KEY POINTS WE FOUND
- Coordinate office operations to ensure efficiency and functionality.
- Manage supplier relationships and oversee service delivery.
- Support procurement processes and maintain workplace compliance.
Posted 26d ago
PMO Coordinator
Kinetic
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Provide operational and administrative support to the PMO function.
- Coordinate PMO processes, templates, standards and governance activities.
- Assist with portfolio reporting and project performance tracking.
Posted 27d ago
Aboriginal Liaison Officer
Dental Health Services Victoria
Melbourne VIC 3004•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Part-time role supporting Aboriginal and Torres Strait Islander patients at RDHM.
- Advocating for patient safety and improving patient care.
- Flexible working hours with generous leave and salary packaging benefits.
Posted 19d ago
Proposal Specialist
AECOM
Melbourne VIC 3004•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Drive the coordination and management of resources across the bid lifecycle.
- Translate complex technical offerings into clear value propositions and compelling content.
- Manage multiple bids simultaneously under tight timeframes.
Posted 12d ago
Personal Assistant
Avant mutua
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide high-quality secretarial and administrative support to Practice Managers, Claims Managers and Medical Advisors.
- Manage digital dictation, document filing and claims records in line with established procedures.
- Process payments, invoices and accounts accurately and within required timeframes.
Posted 19d ago
Clinical Trial Assistant - Phlebotomy/Laboratory
Cabrini Health
Melbourne VIC 3004•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide support to Research Study Coordinators and Clinical Trials Team.
- Collect and process blood samples and other specimens.
- Assist in tracking and managing biospecimen samples.
Posted 28d ago
Personal Assistant to Head of Senior School
McKinley Green
Melbourne VIC 3004•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Provide high-level support to the Head of Senior School.
- Manage a busy diary, coordinate meetings and events.
- Act as a key point of contact for staff, students, and parents.