Contract Administrator

Overview:

At All Ranks, we provide event production and support services, including project management, skilled labour, site management and construction for corporate events, sporting competitions, festivals and other large-scale events. We deliver high-quality and efficient onsite solutions tailored to our clients’ requirements.

We are seeking a detail-oriented Contract Administrator to join our team. This role is responsible for overseeing the administration, compliance, and operational execution of service contracts. The Contract Administrator will monitor contractual performance, manage commercial documentation, coordinate resource allocation, and ensure all contractual obligations are fully met across our portfolio of events. This is a full-time, permanent position based in Sydney, NSW.

Main Tasks:

·Draft, review, interpret and negotiate client contracts, labour hire agreements, supplier agreements and subcontractor arrangements to ensure that contractual terms reflect the agreed scope of services.

·Analyse potential risks involved with specific contract terms and advising All Ranks.

·Respond to contractual enquiries and resolve issues relating to service scope, agreed rates, minimum engagement periods, timesheets, invoicing, cancellations, replacements and other contractual obligations.

·Administer contractual terms for onsite event infrastructure projects, ensuring work executed by onsite crews strictly adheres to the terms set out in the contracts.

·Evaluate, cost, and process formal variation requests, such as scope changes, site access delays, or extended equipment hire, and secure client sign-off prior to execution.

·Liaise with clients, venues, labour hire suppliers, trade subcontractors and internal operational personnel to clarify contractual requirements, negotiate terms, resolve disputes and minimise contractual risks.

·Ensure contracted operations and labour hire agreements comply with mandatory Workplace Health & Safety (WHS) standards, site induction protocols, and statutory regulations.

Required/Relevant Qualifications & Work Experience:

·A Diploma or bachelor’s degree in Event Management, Public Relations, Communications, Business Administration, Project Management, or a related field; and

·A minimum of 1 year of relevant experience in the industry.

Required/Relevant Skills & Knowledge:

·Demonstrated ability to interpret terms and conditions, monitor contractual compliance, evaluate and process variation requests, and maintain administrative records.

·Managing client expectations, interpreting scopes, and resolving contractual or delivery issues professionally.

·Communicating effectively with clients, venue managers, subcontractors, trade suppliers, and internal operational teams.

·Practical knowledge of budget tracking, WHS compliance, and event risk management.

Annual salary will be between $75,000.00 to $85,000.00 (plus superannuation) depending on level of experience.

Job Types: Full-time, Permanent