Administration & Office Support jobs in Melbourne VIC
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Posted 27d ago
Office Coordinator
Aspect Personnel
Melbourne VIC 3000•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Sole accounts and administrative support for a small team of 6.
- Manage bookkeeping duties including invoicing and payroll.
- Provide general administration support and office management.
Posted 11d ago
Admin Operations Officer
WOODS & CO RECRUITMENT
Melbourne VIC 3004•Full time
~$75k - $80k(Estimated)
KEY POINTS WE FOUND
- Manage day-to-day administration and operational support of the business.
- Coordinate scheduling, job creation, quotations and invoicing.
- Drive continuous improvement by implementing process efficiencies, automation and AI initiatives.
Posted 18d ago
Administration Clerk - Port Phillip Prison
St Vincent's Hospital Melbourne
Western Suburbs Melbourne VIC•Part time
~$66k - $73k(Estimated)
KEY POINTS WE FOUND
- Conduct a wide range of organisational and administrative tasks to support patient care.
- Coordinate access to services, referral management, and information management systems.
- Perform routine administration duties including appointment scheduling and effective communication with stakeholders.
Posted 26d ago
EA to the CEO and Exec Team
Johnson Recruitment
Melbourne VIC 3004•Full time
~$90k - $100k(Estimated)
KEY POINTS WE FOUND
- Provide executive support to the CEO and executive team.
- Manage schedules, communications, and administrative tasks.
- Assist in the coordination of projects and initiatives.
Posted 11d ago
Field Service Assistant
Frontline Human Resources
Dandenong South VIC 3175•Casual/Holiday
~$68k(Estimated)
KEY POINTS WE FOUND
- Support a busy field service team with storage installations and optimisation.
- Assist with administrative duties and maintain accurate records.
- Travel to various restaurant locations across Victoria alongside a Field Service Consultant.
Posted 11d ago
Reception/Customer Service
Placing Heads Recruitment
Melbourne VIC 3004•Full time
~$60k - $70k(Estimated)
KEY POINTS WE FOUND
- Provide front-of-house excellence by welcoming visitors and managing calls.
- Drive sales growth through upselling and identifying customer needs.
- Maintain high presentation standards and deliver seamless office administration.
Posted 26d ago
Senior Contract Administrator
Gough Recruitment AU
Melbourne VIC 3004•Full time
~$120k - $150k(Estimated)
KEY POINTS WE FOUND
- Manage major trade packages from procurement through to completion
- Prepare tender packages and negotiate subcontractor agreements
- Drive packages through final account and close-out
Posted 11d ago
Office Manager | Real Estate | $115K + Super
Gough Recruitment AU
Eastern Suburbs Melbourne VIC•Full time
~$115k(Estimated)
KEY POINTS WE FOUND
- Oversee daily office operations across multiple departments.
- Manage HR functions, including recruitment and employee relations.
- Support the Director with business performance and operational improvements.
Posted 25d ago
Building Administration Manager
ABN Group
Melbourne VIC 3004•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Lead and mentor a high performing team in Building Administration and Construction Assistance.
- Partner with Site and Construction Managers to support delivery and resolve challenges.
- Drive reporting, forecasting and workforce planning to enhance operational performance.
Posted 11d ago
Data Compliance Officer
Alfred Health
Melbourne VIC 3000•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Monitor and correct data on the VINAH Errors Dashboard.
- Participate in audits of outpatient clinics to ensure compliance.
- Contribute to a strong team approach through open communication.
Posted 17d ago
Reception/Admin
HOMESTYLE AGED CARE
Grovedale VIC 3216•Full time
~$62k - $63k(Estimated)
KEY POINTS WE FOUND
- Manage front reception at Belmont Grange
- Meet and greet visitors and attend to enquiries via phone or email
- Work in a fast-paced environment with a friendly team
Posted 18d ago
Administrative Officer
MERCY HOSPITALS VICTORIA LTD
Heidelberg VIC 3084•Casual/Holiday
~$61k(Estimated)
KEY POINTS WE FOUND
- Provide exceptional customer service and administrative support.
- Work flexible hours including weekends and public holidays.
- Contribute to a collaborative team environment.
Posted 11d ago
Project Officer
Eastern Health
Richmond VIC 3121•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Provide project, coordination and administrative support across Specialist Clinical Services.
- Support the planning, implementation, monitoring and evaluation of service initiatives and funded programs.
- Build and maintain effective relationships with clinicians, managers, funders and partner organisations.
Posted 11d ago
Receptionist/Administration Officer (Gr2) - Infant, Child & Youth Mental Health Services
Alfred Health
Melbourne VIC 3000•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide reception and administrative support to medical and allied health staff.
- Maintain appointment systems and manage medical records tasks.
- Ensure effective delivery of mental health and wellbeing services to young people and their families.
Posted 41d ago
Senior Incidents and Complaints Analyst
CO_MGHLTD APEX GROUP HOLDINGS AUSTRALIA PTY LIMITED
Melbourne VIC 3004•Full time
~$80k - $120k(Estimated)
KEY POINTS WE FOUND
- Manage superannuation administration incidents and complaints.
- Conduct impact assessments and root cause analysis.
- Collaborate with stakeholders to implement remediation plans.
Posted 10d ago
Diploma Qualified Early Childhood Educator
Austin Health
Heidelberg VIC 3084•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support the development of educational programs for children.
- Maintain respectful relationships with children and families.
- Document children's learning in accordance with educational frameworks.
Posted 34d ago
Receptionist
Kennedy Reid
Melbourne VIC•Part time
~$70k - $80k(Estimated)
KEY POINTS WE FOUND
- Manage incoming calls and provide a professional first point of contact for clients and visitors.
- Coordinate meeting rooms, client appointments and shared calendars.
- Assist with client administration and general office support.
Posted 26d ago
Designer - Apparel
Myer
Docklands VIC 3008•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Lead the creative vision for apparel categories, delivering trend-led collections.
- Translate global trends and customer insights into compelling products.
- Collaborate with cross-functional teams to bring collections to life.
Posted 11d ago
Australian Open Stores Administration Roles (Purchasing & Invoicing Support)
Compass Group
Melbourne CBD VIC•Casual/Holiday
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support purchasing and invoicing processes for the Australian Open.
- Liaise with suppliers and internal teams to resolve issues and discrepancies.
- Maintain accurate records and assist in stock management.
Posted 11d ago
Business Support Analyst
SS&C Process Solutions (Australia) Pty Limited
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Support SS&C''s Transfer Agency and Fund Administration operations.
- Manage FATCA and Common Reporting Standard (CRS) reporting obligations.
- Act as a liaison between operational teams, technology, compliance, and external stakeholders.