Administration & Office Support jobs in Melbourne VIC
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Posted 1d ago
First Nations Workforce & Development Lead
Austin Health
Heidelberg VIC 3084•Part time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Lead culturally safe recruitment and retention strategies for Aboriginal and Torres Strait Islander staff.
- Support the implementation of the Aboriginal Employment Plan and Cultural Safety Plan.
- Provide mentoring and career development support for Aboriginal and Torres Strait Islander employees.
Posted 1d ago
Administrative Officer - Outpatients Department
MERCY HOSPITALS VICTORIA LTD
Heidelberg VIC 3084•Part time
~$61k(Estimated)
KEY POINTS WE FOUND
- Provide exceptional customer service and administrative support in the Outpatients Department.
- Manage patient bookings and inquiries effectively.
- Collaborate with the Patient Services Leadership Team and clinical staff.
Posted 1d ago
General Manager
Coles
Hawthorn East VIC 3123•Full time
~$150k - $250k(Estimated)
KEY POINTS WE FOUND
- Lead with passion and influence
- Drive change and see your impact on a national level
- Shape and lead Coles Group strategy
Posted 2d ago
Principal Pursuits Partner
AECOM
Docklands VIC 3005•Full time
~$100k - $150k(Estimated)
KEY POINTS WE FOUND
- Drive the coordination and management of pursuits across the bid lifecycle.
- Partner with Capture Managers and senior stakeholders to lead proposal development.
- Ensure all submissions reflect high editorial quality and client focus.
Posted 2d ago
Sales Support Administrator
u&u
Mulgrave VIC 3170•Full time
~$73k(Estimated)
KEY POINTS WE FOUND
- Process high volumes of digital orders accurately and efficiently.
- Investigate pricing discrepancies and process necessary adjustments.
- Respond to customer and stakeholder enquiries regarding orders and issues.
Posted 2d ago
Purchasing Specialist
u&u
Dandenong South VIC 3175•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Manage purchasing of spare parts and finished machines from Europe into Australia.
- Coordinate with suppliers, 3PLs, and freight forwarders to ensure timely deliveries.
- Maintain accurate tracking of goods and manage high volumes of invoices.
Posted 2d ago
Contract Administrator
CenITex
Melbourne VIC•Full time
~$101k - $114k(Estimated)
KEY POINTS WE FOUND
- Support the delivery of high-quality ICT services across government.
- Manage contract lifecycle activities and maintain accurate records.
- Drive consistent contract performance across a diverse supplier base.
Posted 2d ago
Customer Service and Team Administration Officer
Community Housing Ltd
Prahran VIC 3181•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide front desk service and general office support.
- Manage customer enquiries and maintain contractor information.
- Process invoices and contribute to team projects.
Posted 2d ago
Reception Team Leader
Compass Group
Melbourne CBD VIC•Full time
~$61k(Estimated)
KEY POINTS WE FOUND
- Provide a warm, professional, friendly, and welcoming style of service to customers and clients.
- Manage emails, intranet, and phone inquiries in a timely manner.
- Book meeting rooms and in-room catering while providing accurate information.
Posted 2d ago
Business Services Coordinator
Compass Group
Melbourne CBD VIC•Full time
~$70k(Estimated)
KEY POINTS WE FOUND
- Coordinate workplace services including meeting rooms, events, catering, and visitor management.
- Act as a key point of contact for clients, fostering strong relationships and delivering exceptional customer service.
- Manage day-to-day facilities requests, liaising with contractors and service providers to ensure prompt resolution.
Posted 2d ago
Space & Planning Officer
Swinburne University of Technology
Melbourne VIC 3004•Full time
~$80k - $95k(Estimated)
KEY POINTS WE FOUND
- Support the planning and delivery of space initiatives across Swinburne''s campuses.
- Conduct site audits and surveys to document spaces and assets.
- Collaborate with stakeholders to understand space requirements and operational needs.
Posted 2d ago
Fees and Scholarships Administrator
Swinburne University of Technology
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide high-quality customer service to stakeholders
- Administer VET Student Loans and resolve fee-related issues
- Maintain financial accuracy and regulatory compliance
Posted 2d ago
Medical Receptionist/Admin Assistant
Genea
East Melbourne VIC 3002•Full time
~$60k - $70k(Estimated)
KEY POINTS WE FOUND
- Provide front desk reception and administrative support to the clinic.
- Collaborate with a small team to ensure excellent patient care.
- Opportunity to make the role your own with a varied set of responsibilities.
Posted 3d ago
Administration Officer - Refugee Health and Wellbeing Service
Monash Health
Dandenong VIC 3175•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support the Refugee Health and Wellbeing service at Monash Health Community in Dandenong.
- Manage patient registration, appointments, data entry, and MBS billing.
- Provide customer-focused service to consumers, families, and visitors.
Posted 10d ago
Client Change Lead
SS&C Solutions Pty Limited
Melbourne VIC 3004•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Support planning and delivery of client initiatives within Transfer Agency function.
- Drive operational and client-facing change initiatives from requirements gathering to implementation.
- Collaborate with stakeholders to enhance client experience and embed lasting improvements.
Posted 24d ago
Project Coordinator
Cushman & Wakefield
Melbourne VIC 3004•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Provide administrative and financial support to Project Managers.
- Assist with project revenue forecasting and budget management.
- Coordinate with clients and stakeholders throughout project delivery.
Posted 10d ago
Sales Administrator
201 KONE Elevators Pty Ltd
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide administrative support to the New Building Solutions Sales team.
- Prepare and process sales documentation and customer contracts.
- Coordinate internal and external communications related to sales activities.
Posted 17d ago
Senior Lease Administrator
kikki.K
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Manage the property portfolio including new leases, renewals, and terminations.
- Support lease negotiations and provide advice on leasing matters.
- Produce monthly reporting on portfolio performance and maintain lease records.
Posted 25d ago
Workforce Scheduler
Public Sector People
Melbourne VIC•Full time
~$103k - $115k(Estimated)
KEY POINTS WE FOUND
- Coordinate and manage the roster schedule for Customer Service Officers.
- Provide administrative support to the wider team.
- Maintain accurate records and communicate changes effectively.
Posted 17d ago
Assistant Facility Manager
Mirvac
Melbourne VIC 3004•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Provide exceptional customer experience and build strong relationships with stakeholders.
- Assist in managing contractors and ensuring compliance with safety standards.
- Support operational tasks and maintain high presentation standards of the asset.