Project Administrator
- Coordinate administrative activities, schedules, documentation and deliverables for operational projects at a tyre distribution branch.
- Liaise with suppliers, distribution partners, warehouse staff, management and customers, monitoring service arrangements and resolving routine issues.
- Prepare reports, track project costs and operational data, and support improvements to distribution efficiency and customer service.
Position: Project Administrator
Position Type: Full Time
Salary: $82,000 - $90,000 p/a plus Super
Employer Name: Galjo Pty Ltd - t/a Arrow Tyre Distributors / Westlake Premium Tyres
A.B.N. 83 112 238 187
Job Location: 2/33 Frederick St, Belmont, WA, 6140, AUSTRALIA
Advertising Period: 28 days - 13 Nov 2026 > 11 Dec 2026
Summary
Our client is seeking to add a Project Administrator to support its tyre distribution and automotive service operations in Belmont, Western Australia. Operating within the Westlake tyre distribution network, the business supplies passenger, 4WD, truck, commercial and performance tyres. The successful applicant will coordinate operational projects, manage documentation, monitor supplier arrangements and support efficient communication between management, customers and business partners.
The typical job responsibilities will include, but are not limited to the following:
• Coordinate administrative activities supporting tyre distribution projects and operational improvement initiatives across the Belmont branch.
• Liaise with tyre suppliers, distribution partners and internal teams to coordinate project requirements and schedules.
• Maintain project documentation, supplier agreements, operational records and correspondence in accordance with company procedures.
• Monitor project timelines, operational milestones and deliverables to support timely completion of assigned activities.
• Coordinate communication between management, warehouse personnel, suppliers and customers regarding project activities and requirements.
• Prepare and review project reports, progress updates, operational summaries and supporting documentation for management.
• Monitor supplier performance, delivery schedules and service arrangements, escalating operational concerns requiring management attention.
• Assist with reviewing supplier agreements, service arrangements and proposed variations affecting operational projects.
• Collect and analyse operational data to identify project delays, service issues and opportunities for improvement.
• Coordinate administrative requirements for tyre inventory management, distribution processes and associated operational projects.
• Respond to enquiries from business partners and resolve administrative issues affecting project schedules and deliverables.
• Track project expenditure, supplier invoices and associated costs against approved budgets and operational requirements.
• Support the implementation of management decisions concerning project priorities, operational processes and service improvements.
• Maintain accurate project records and coordinate follow-up actions to ensure agreed tasks and deadlines are completed.
• Assist management with planning and implementing initiatives to improve tyre distribution efficiency and customer service delivery.
Applicants must meet the following minimum requirements to be considered for the role:
• AQF Diploma or higher qualification in business administration, project management or a related discipline, or equivalent relevant experience.
• Minimum 12 months' recent, directly relevant experience in project administration, project coordination or a closely comparable operational role.
• Demonstrated ability to coordinate administrative activities involving suppliers, distribution partners and internal operational teams across multiple projects.
• Practical understanding of tyre distribution, automotive products or comparable wholesale operations, including supplier coordination and delivery processes.
• Proven ability to prepare project documentation, maintain accurate records and monitor operational schedules, milestones and agreed deliverables.
• Competence in using Microsoft Office applications, spreadsheets and business management systems for reporting, documentation and operational coordination.
• Effective communication and organisational skills to manage stakeholder enquiries, coordinate competing priorities and resolve routine operational issues.
• Ability to analyse operational information, identify administrative discrepancies and support management in implementing project improvements and corrective actions.
Due to the volume of applicants, only those meeting the minimum standards will be considered and only successful applicants will be contacted. Thank you for your interest in the role.
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