Reception and Administration Assistant

Reception & Administration Assistant
Are you a polished, professional, and customer-focused administrator looking to build your career within a prestigious luxury automotive environment?
We are seeking an enthusiastic Reception & Administration Assistant who takes pride in delivering exceptional customer service and enjoys being the welcoming face of our client’s organisation. This is an excellent opportunity for someone who is organised, proactive, and eager to learn while gaining exposure to a broad range of administration and HR support responsibilities.
About the Role
As the first point of contact for visitors, you will ensure our reception operates seamlessly while reflecting the premium standards and values of the brand. In addition to managing front-of-house operations, you will provide valuable administrative and operational support across the business, including our Human Resources team.
Your responsibilities will include:

• Managing the daily opening and closing of reception.
• Delivering a professional and welcoming experience for all visitors and callers.
• Maintaining reception systems, registers and office supplies.
• Coordinating incoming and outgoing mail, couriers and international consignments.
• Assisting with internal communications, dealer bulletins, weekly news and menus.
• Supporting fleet vehicle administration.
• Updating organisational charts and company records.
• Assisting with HR onboarding for new employees.
• Coordinating executive travel arrangements.
• Processing invoices, reconciliations and allocations.
• Organising OHS, Fire Warden and First Aid training logistics.

About You
You are someone who enjoys helping others, thrives in a professional corporate environment, and has a genuine willingness to learn.
You will bring:

• Previous experience in reception, administration or customer service.
• A warm, professional telephone manner.
• Outstanding customer service and interpersonal skills.
• Strong organisational skills with exceptional attention to detail.
• Proficiency across Microsoft Office applications.
• Excellent communication skills and sound judgement when dealing with confidential information.
• Well-developed diplomacy and the ability to build positive relationships across all levels of the business.

If you're looking for an opportunity to join a respected organisation where professionalism, service excellence and career development are valued, we'd love to hear from you. APPLY now.  For a confidential discussion, please call Alexis Martin (03) 9535 2115