DOCUMENTATION & LOGISTICS COORDINATOR
- Coordinate shipping documentation and liaise with suppliers and customers.
- Manage import and export documentation and shipping arrangements.
- Provide administrative support to the logistics team.
- Transport / Logistics / Drivers
- Logistics - Other
- Sydney
- Permanent / Full Time
28/10/2026
- International Trade & Logistics Expertise
- Varied & Hands-On Position
- Permanent Full-Time Opportunity
Our client is seeking an experienced Export Documentation & Logistics Coordinator to join their logistics team. This is an excellent opportunity for someone who understands the complexities of international trade and can confidently coordinate shipping documentation, liaise with overseas suppliers and customers, and ensure shipments progress smoothly from contract through to dispatch.
Working closely with the Managing Director, General Manager and Logistics Team Leader, you will coordinate the preparation and processing of import and export documentation, manage shipping arrangements and maintain accurate contract and inventory records.
Key Responsibilities
- Prepare new contracts and maintain accurate records within the company's contract management system.
- Coordinate vessel bookings and shipping arrangements with international shipping lines and freight agents.
- Prepare and manage import and export documentation, including Export Declarations, Letters of Credit and shipping instructions.
- Review supplier documentation, including commercial invoices, packing lists and Certificates of Analysis or Mill Test Certificates, ensuring compliance with contractual requirements.
- Identify and resolve discrepancies in shipping documentation by liaising with suppliers and internal stakeholders.
- Coordinate the preparation and dispatch of original shipping documents to clients and financial institutions.
- Maintain shipping schedules, inventory records and supplier and shipping agent details within the contract management system.
- Process creditors' invoices and assist with general logistics administration.
- Communicate professionally with clients, suppliers, shipping lines and freight forwarders to resolve enquiries promptly.
- Provide administrative support to the wider logistics team and assist with general office duties as required.
Skills/Attributes
- At least 3 years' experience in export documentation and international logistics.
- Strong knowledge of import/export procedures, international trade documentation and shipping processes.
- Experience working with Letters of Credit and an understanding of international trade terms, including Incoterms.
- Exceptional attention to detail and a high level of accuracy when reviewing and processing documentation.
- Strong written and verbal communication skills, with the confidence to liaise with clients, suppliers and freight companies.
- Sound Microsoft Office skills, particularly Outlook, Word and Excel.
- A proactive approach to problem-solving, with the ability to work independently while contributing positively to a team.
- Strong organisational skills and the ability to manage competing priorities in a deadline-driven environment.
- Must have PR or Citizenship to apply as this is a permanent full-time position
APPLY: to Amanda by hitting the apply button or for a confidential chat please call to speak to her on 02 8416 4181
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