Contract Administrator
- Manage client contracts and supplier agreements from quotation to final claim.
- Prepare and review contract documentation, including variations and progress claims.
- Monitor contract performance and respond to enquiries regarding contract terms.
Jalapa Gardening Services provides lawn care, garden bed maintenance, tree and shrub pruning, irrigation installation and landscaping to residential and commercial clients. Our work runs on service agreements, quoted projects and scheduled maintenance, and we are looking for someone to take charge of the contract side of the business.
About the role
The Contract Administrator manages client contracts and supplier agreements from quotation through to final claim. You will prepare and review contract documentation, keep variations and progress claims under control, and be the person a client or subcontractor calls when there is a question about scope, pricing or terms. The position is office based with occasional site visits.
What you will do
- Prepare, review and negotiate contracts, service agreements and variations for residential and commercial gardening, irrigation and landscaping work
- Run the quotation and tender process, including submissions, pricing schedules and scopes of work
- Monitor contract performance against agreed scope, timeframe and budget, and report on progress claims and expenditure
- Respond to enquiries, disputes and complaints about contract terms, scope and service delivery
- Check that contract terms meet Australian Consumer Law, WHS obligations and relevant council or water authority requirements
- Raise purchase orders and requisitions and manage supplier agreements for plants, materials, equipment hire and subcontract labour
- Maintain contract registers, variation records, and subcontractor insurance and licence files
- Work with operations staff on scheduling and resourcing so contracted work is delivered as agreed
What you need
- At least two years of contract administration experience, preferably in landscaping, construction, facilities management or trade services
- A qualification in business, commerce, construction management or contract administration at AQF Diploma level or above, or equivalent practical experience
- Ability to draft and interpret contract documentation, scopes of work and variation notices
- Sound understanding of pricing, cost tracking and progress claims
- Strong written and spoken English and the confidence to deal directly with clients and subcontractors
- Competence with Microsoft Office and job or contract management software
What we offer
- Steady full time work
- Above award pay based on your experience
- Ongoing training on new diagnostic equipment
- A small team where you deal directly with the owner rather than three layers of management
How to apply
Apply through this listing with your resume and a short cover letter setting out your qualification
Applications are open to Australian citizens, permanent residents and anyone else with the right to work in Australia. Jalapa Gardening Services is an equal opportunity employer and we welcome applications from Aboriginal and Torres Strait Islander people.
Shortlisted applicants will be contacted for an interview.
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