Administration Coordinator

Our client is an established architecture practice with a strong portfolio of projects across a range of sectors. They are now seeking an experienced and proactive Administration Coordinator to join their team on a part-time basis.

This is a varied role combining senior-level support and general office coordination. You will play an important role in keeping the studio organised and supporting the team across projects and day-to-day operations.

Roles & Responsibilities

• Provide administrative and diary support to senior leadership.
• Coordinate meetings, appointments and changing schedules.
• Prepare meeting materials, documentation and follow-up actions.
• Assist with correspondence and general communication.
• Prepare, format and issue reports, proposals and submissions.
• Maintain accurate project files, records and documentation.
• Coordinate documentation across multiple active projects.
• Provide administrative support to the team throughout the project lifecycle.
• Assist with the preparation and organisation of project documentation.
• Manage incoming calls and general enquiries.
• Coordinate office supplies, stationery and day-to-day studio requirements.
• Assist with onboarding administration and wider business support.
• Organise internal meetings, team events and office activities.

Skills & Experience

• 4+ years' experience in an Administration Assistant, Team Assistant, Office Coordinator or similar role.
• Experience within architecture, design, property, construction or professional services will be highly regarded.
• Strong organisational and time management skills.
• Ability to manage multiple priorities and deadlines effectively.
• Excellent attention to detail and a high level of accuracy.

Consultant

Emily Lodola

Consultant - Business Support

(02) 9212 0230
emily.l@bespokecareers.com
https://www.linkedin.com/in/emily-lodola-57b313225/

Reference number: 74417
Profession:Business SupportAdministration

Company: Bespoke Careers
Date posted: 2nd Oct, 2026