Management Coordinator
- Provide high-level administrative and executive support to senior leaders, including complex calendar and meeting coordination.
- Prepare correspondence, reports and meeting materials; manage governance tasks, records, travel and stakeholder liaison.
- Support financial administration, procurement and business improvement initiatives during a six-month contract.
6-Month Contract | Darwin, NT | Immediate Start
Your new company
Our client is a large and well-established organisation responsible for delivering essential utility services and critical infrastructure across the Northern Territory.An opportunity has become available for an experienced Management Coordinator to provide high-level support to senior leadership within a busy and fast-paced corporate team.
Your new role
- Managing complex calendars, meetings and executive schedules
- Liaising with a broad range of internal and external stakeholders
- Preparing correspondence, reports, presentations and meeting documentation
- Organising meetings, workshops, events and travel arrangements
- Providing meeting coordination and governance support, including agenda preparation, minute taking and action tracking
- Processing invoices, reconciliations and other financial administration tasks
- Maintaining records and documentation in accordance with organisational procedures
- Supporting procurement, administrative and organisational initiatives as required
- Assisting with business improvement initiatives and special projects
What you'll need to succeed
- Previous experience in a Management Coordinator, Executive Assistant, Executive Coordinator or similar position
- Experience supporting senior executives or leadership teams
- Outstanding organisational skills with the ability to manage competing priorities and deadlines
- Excellent written and verbal communication skills
- Strong stakeholder engagement and relationship-building abilities
- Advanced Microsoft Office skills, including Outlook, Word, PowerPoint and Excel
- High attention to detail and the ability to handle confidential information with discretion
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.
If this job isn't quite right for you, but you are looking for a new position, please contact me at Sumaita.islam@hays.com.au for a confidential discussion on your career.
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