Project Administrator

About the Role:

Working with our Project Managers, you will support contract administration, procurement, budgeting, and project documentation across multiple construction projects.

Day-to-Day Responsibilities:

• Prepare and manage subcontractor documentation, agreements and procurement workflows.
• Assists in coordinating tender paperwork, supplier quotations and procurement documents.
• Liaise with clients. subcontractors, suppliers, and site teams to resolve routine project inquiries.
• Monitor project budgets, expenditure, and cash flow records, progress schedules, track key project milestones and prepare project progress reports.
• Process progress claims, invoices, and contract variations.
• Process progress claims, invoices, purchase orders and project variations.
• Coordinate building approvals, permits and relevant authority applications.
• Maintain complete project documentation, contract records and administrative files.
• Provide comprehensive project administrative support to Project Managers across active construction sites.

Qualification

To succeed in this role, you will have:

• AQF Diploma or higher qualification in Project Management, Business Administration, Construction Management, or related field, or at least three years of relevant project administration experience.
• Prior experience in project administration or coordination within construction, engineering, or related industries.
• Strong knowledge of general project administration or coordination within construction, engineering or related industries.
• Excellent written and verbal communication skills in English and Mandarin to liaise effectively with clients, subcontractors and project teams.
• Strong organisation skills and proficiency in Microsoft Office (Excel, Word, Outlook) and general project tracking tools.
• Ability to work independently, manage multiple tasks and adapt to a fast-paced environment.