Project Administrator
- Support the production team with administrative tasks including job cards and purchase orders.
- Prepare reports for accounts and manage project documentation.
- Coordinate subcontractors and maintain project files.
About the Role
We are looking to recruit a Project Administrator for our Steel SA division based at our Kingsford office. You'll split your time between workshop admin and contract and project admin. It's a busy, varied role where accuracy matters and no two days look the same.
What you'll do
- Support the production team: job cards, timesheets, scheduling cover, stockroom, purchase orders, uniforms and PPE
- Prepare EOM reports for accounts and process invoices through CAAPS
- Keep project files, MDR documentation and document control in order, from setup through to archiving
- Run contract reviews, prepare client progress claims and meet monthly client reporting
- Compile contract packs and bank guarantees, and help with tender submissions
- Set up new projects, track monthly cash flow and forward orders, and support subcontractor work orders
- Coordinate subcontractors and suppliers, including insurance checks and invoicing
- Take and distribute meeting minutes
- Maintain plant and equipment registers and action training, ticket and licence alerts
- Monitor Kronos and flag timekeeping discrepancies to managers
What you'll bring
- Experience in project and contract administration
- Experience in document control systems
- Accounts payable and receivable experience
- Advanced skills in Word, Excel and Adobe
- High accuracy in data entry and spreadsheet management
- Strong organisation, time management and prioritisation
- Excellent written and verbal communication
- A customer-focused, problem-solving mindset
- The ability to work independently and as part of a team
- A commitment to safety, quality and following company procedures
Highly regarded
- Experience in structural steel or manufacturing
- Experience with Pronto and Aconex
Why Ahrens?
Join a growth-focused, values-driven business where your expertise makes a real impact. Enjoy a range of benefits including:
- Employee Assistance Program for you and your family
- Discounts across health insurance, gyms, travel, retail, and more
- Generous paid parental leave
- Annual Employee Donation Scheme
- Regular team and social events
- Career development and progression opportunities
How to Apply
Click "Apply" to submit your updated resume, further enquiries can be directed to Tracy Davidson, Talent Acquisition Specialist via email to tdavidson@ahrens.com.au
Ahrens is an Equal Opportunity employer who recognises the value in a diverse workforce. We are dedicated to promoting an inclusive workplace and encourage applications from all genders and people of Indigenous backgrounds.
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