Governance Administration Officer
- Provide high-quality administrative support across governance and corporate functions.
- Manage Council's Key Register and maintain important records and documents.
- Assist with the preparation and distribution of Council and Committee agendas and minutes.
Governance Administration Officer
Permanent Full Time | Stawell - Regional Victoria
Salary: $71,613.43 per annum
Plus: 12% superannuation
Applications close: Sunday 1st November at 11:59pm
[Download the Governance Administration Officer Position Description]
If you're a highly organised administrator who enjoys variety, thrives on attention to detail and takes pride in providing exceptional support, this could be the opportunity for you. Join Northern Grampians Shire Council's Governance team and play a key role in supporting transparency, accountability and effective decision-making across the organisation.
Make an impact behind the scenes by supporting good governance, great service and strong community outcomes.
About Northern Grampians Shire Council
Northern Grampians Shire Council has a diverse employment base, across 14 worksites across the beautiful Grampians Region in Victoria. We offer flexible work arrangements, providing access to relevant training and professional development opportunities with a variety of employee benefits. We promote innovation, responsiveness, respectfulness and continuous improvement as our core values. Being a smaller organisation, we can provide you with opportunities to act in leadership roles, transition between teams and participate in a range of collaborative projects with other team members or the wider community. We provide a supportive and flexible environment that values the balance between work and our employees' personal lives.
About the role
As the Governance Administration Officer, you will provide high-quality administrative support across a broad range of governance and corporate functions. Working within the Corporate Services Directorate, you'll help ensure Council's governance processes, records and registers are maintained efficiently and accurately.
This varied role will see you:
- Manage Council's Key Register, including the issuing and purchasing of keys.
- Coordinate Rural Addressing requests and related administration.
- Maintain important Council registers, records and official documents.
- Assist with the preparation and distribution of Council and Committee agendas and minutes.
- Support governance policies, procedures and compliance activities.
- Contribute to effective recordkeeping systems and practices.
- Provide administrative support to Directors and the Governance team.
- Respond to customer enquiries and assist with resolving issues in a professional and timely manner.
- Provide backfill support to Governance and Records functions as required.
- Contribute to continuous improvement initiatives and service excellence across Council.
This is an excellent opportunity for an administration professional looking to broaden their experience within local government governance and compliance.
About you
You are a proactive and detail-oriented administrator who enjoys working in a fast-paced environment and delivering outstanding customer service. You are able to balance competing priorities, maintain confidentiality and build positive working relationships across the organisation.
To be successful in this role, you will have:
- Experience working in a busy administrative or office environment.
- Strong organisational and time management skills.
- Excellent written and verbal communication skills.
- A high level of accuracy and attention to detail.
- Strong computer and data entry skills, including experience with office management software.
- The ability to work both independently and collaboratively within a team.
- A customer-focused approach and commitment to delivering quality outcomes.
- The ability to handle sensitive and confidential information with discretion.
Qualifications and/or experience in administration or a related field are desirable, and previous Local Government experience will be highly regarded.
Benefits include:
- 9 day fortnight
- Flexible work arrangements
- Training and professional development
- Supportive team environment
- Salary packaging, including remote area housing allowances and novated leases
- Paid leave options, including purchased leave and paid parental leave
- Employee Assistance Program
- The chance to enjoy the region’s beautiful landscapes and biodiversity
Diversity & Inclusion
Northern Grampians Shire Council is committed to being an inclusive and welcoming employer that reflects the communities we serve. We value and celebrate diversity in all its forms, including gender, sexuality, culture, faith, ability, family structure and identity, and encourage applications from Aboriginal and Torres Strait Islander peoples, people with disability, people from culturally and linguistically diverse communities, and LGBTIQA+ people. We are also committed to the safety and wellbeing of all children and young people.
Recruitment support
If you require any adjustments throughout the recruitment process to participate, please contact us at ngsc.hr@ngshire.vic.gov.au
Pre-employment checks
All appointments are subject to satisfactory:
- Police Record Check
- Medical/ Health Assessment
- Working with Children Check
How to apply
- Please download and read the position description to view the full selection criteria
- Click the Apply Button to submit application
- Attach a resume and cover letter
If you'd like to know more contact Lauren Homden, Coordinator Governance, on 03 5358 0524 or email lauren.homden@ngshire.vic.gov.au
Applications close Sunday 1st November 2026
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