Executive Assistant

Executive Assistant opportunity within WA State Government, supporting senior healthcare leaders.

Your new company
Our State Government client is seeking an experienced Executive Assistant who has previously supported senior leaders within a healthcare, hospital, or government health environment. The successful candidate will be comfortable working in a fast-paced setting, managing sensitive information, coordinating high-level stakeholder engagement, and supporting business units involved in service delivery, quality, safety, governance, or clinical operations. The contract will be on an initial 3-month contract with potential for extension.

Your new role

• Provide high-level executive and administrative support to senior leadership, ensuring the efficient management of daily operations, priorities and workflows.
• Manage complex diaries, coordinate meetings, schedule appointments and oversee travel and accommodation arrangements.
• Prepare, proofread and quality assure executive correspondence, reports, briefing notes, presentations and other business documentation.
• Coordinate executive, governance and committee meetings, including preparing agendas, distributing papers, taking minutes and tracking action items.
• Act as a key liaison between senior leaders and internal and external stakeholders, maintaining professional relationships across healthcare, government and partner organisations.
• Manage confidential records, correspondence tracking systems and electronic document management processes, ensuring accuracy and compliance.
• Undertake research, data collection and analysis to support executive decision-making, strategic initiatives and business improvement activities.
• Monitor and coordinate the progress of key projects, briefings, presentations, ministerial correspondence and other priority deliverables.
• Coordinate workshops, events and executive functions, ensuring all logistical and administrative requirements are delivered to a high standard.
• Contribute to continuous improvement initiatives, governance processes and the promotion of quality, safety and compliance within a complex healthcare environment.

What you'll need to succeed

• Previous Executive Assistant experience supporting senior executives, Directors, Executive Directors or equivalent.
• Demonstrated experience working within WA Health, a Health Service Provider, hospital network or broader healthcare environment.
• Strong experience preparing board papers, agendas, minutes, executive briefings and high-level correspondence.
• Ability to manage competing priorities and work effectively in a fast-paced, high-volume environment.
• Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
• Excellent stakeholder engagement, communication and relationship management skills.
• Strong research, analytical and problem-solving capabilities.
• Experience supporting clinical governance, patient safety, quality improvement, executive services or healthcare leadership teams will be highly regarded.

What you'll get in return

• Competitive hourly rate and weekly pay.
• Full-time hours with an immediate start available.
• Opportunity to work within a respected State Government organisation.
• Exposure to senior stakeholders and executive-level operations.
• Valuable experience within a complex healthcare environment.
• Potential for contract extension based on business requirements.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
#3015418