Executive Assistant

Executive Assistant

Your new company

An established national organisation is seeking an experienced Executive Assistant to temporarily join their Perth CBD office. Supporting senior leadership within a professional and highly regulated environment, this role offers the opportunity to work across executive support, governance, stakeholder engagement and operational administration.

This position will suit a highly organised and proactive professional who enjoys managing competing priorities, coordinating business operations and supporting regulatory processes within a complex environment.

Your new role

Working closely with senior leaders and key stakeholders, you will provide high-level executive and administrative support while contributing to the coordination of governance, compliance and regulatory functions.

Your responsibilities will include:

• Managing complex diaries, calendars and competing priorities
• Coordinating meetings, committees, stakeholder engagements and governance activities
• Preparing correspondence, briefing notes, reports, submissions and meeting documentation
• Assisting with information management, records management and document control processes
• Monitoring, triaging and responding to incoming enquiries and correspondence
• Supporting the preparation and coordination of regulatory and compliance-related documentation
• Maintaining accurate records, databases and document management systems
• Coordinating travel, accommodation and logistical arrangements
• Tracking actions, deadlines and key deliverables across multiple work areas
• Liaising with internal and external stakeholders to facilitate outcomes
• Providing administrative support across governance, reporting and operational activities
• Supporting leadership teams in the delivery of organisational objectives and business priorities

What you'll need to succeed

To be successful in this role, you will demonstrate:

• Previous experience in executive support, administration, regulatory support, governance, compliance or a similar professional environment
• Strong organisational and time management skills, with the ability to manage multiple priorities simultaneously
• Experience supporting senior leaders and coordinating complex schedules
• Excellent written communication skills with experience preparing professional correspondence, reports, briefings or business documentation
• High attention to detail and strong records management capabilities
• Experience maintaining confidential and sensitive information with discretion
• Strong stakeholder engagement and relationship-building skills
• Proficiency in Microsoft Office, including Outlook, Word, Excel and Teams
• The ability to interpret, follow and apply established policies, procedures and administrative frameworks
• A proactive, adaptable and solutions-focused approach
• A current Baseline Security Clearance, or the ability and willingness to obtain one

What you'll get in return

• Full-time hours
• Perth CBD location
• Opportunity to work within a highly regarded and professional organisation
• Collaborative and supportive team culture
• Exposure to executive, governance, compliance and operational functions
• Competitive hourly rate plus superannuation
• Initial contract with the potential for extension

What you need to do now

If you're interested in this role, click 'apply now' to submit your application.

For a confidential discussion regarding this opportunity, please contact Katie Croft at Hays on (08) 9265 9173 or email Katie.Croft1@hays.com.au.

If this position isn't quite right for you, but you're considering a new opportunity, please get in touch for a confidential discussion about your career.