Executive Assistant - Investment Banking - initial 12-month contract

Sydney
Investment Banking
Contract or Temporary

A leading global investment bank is seeking an Executive Assistant for an initial 12-month contract with view to turn permanent. The ideal candidate will ideally have  5+ years’ EA/ PA/ TA experience ideally from financial services or professional services firms,  along with strong communication skills.

This role will be based in the office with maximum 1 day WFH per week.

Key responsibilities:

• High touch calendar management; coordinating and scheduling internal and external
  meetings, including time zone management
• Considerable scheduling of (international and) domestic travel, including all on ground
  logistics
• Complex expense processing using concur
• Communicating and interacting internally with all levels of the division and across
  business functions, finance, human resources, and technology, as well as externally with
  clients and their teams
• Organising internal and external events, requiring organisation of approval, invites, rsvp
  management and function logistics
• Quickly learning and keeping up to date on systems
• Performing diverse, advanced and confidential administrative support functions including
  composing, signing and sending correspondence on behalf of your MD / the company
• Managing a large team of varying level bankers and a number of different and often
  conflicting objectives, projects or activities at one time.
• Involvement in high‐level client contact and exposure to sensitive information, must use
  considerable tact, diplomacy and judgment
•  Comprehensive phone coverage and broader EA team support
• Serving as a resource for basic company policies and procedures

​​​​​​Experience:

• 5+ years Investment Banking or financial services support experience, executive‐level
  support preferred
• Strong attention to detail, ability to work effectively under pressure and with time
  constraints
• Polished and professional phone and email communications
• Significant time management, organisation, multi‐tasking and prioritisation skills
• Concur or similar experience processing travel and expenses
•  Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)
• Exemplary demonstrated work ethic
• Ability to learn quickly and take on new responsibilities

The ideal candidate will ideally have a 5+ years of prior EA/ PA experience ideally from financial services or professional services firms along with strong communication skills.