Executive Assistant - Asset Management - initial 6m contract (temp to perm)
- Provide extensive diary management and coordination of meetings.
- Assist with travel arrangements and expense reporting.
- Foster a cohesive work environment within the EA team.
Sydney
Asset Management
Contract or Temporary
Our client is a leading global Asset Manager is seeking an experienced Executive Assistant for an initial 6 month contract with view to extend and or potentially go permanent
The ideal candidate will have over 10+ years prior EA experience from financial services or similar professional services firms, along with strong communication skills
This role will be based in the office 5 days
Key responsibilities:
- Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.
- Maintain team diaries and contacts
- Telephone answering is a priority & accurate and prompt messages and assistance
- Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of bankers, relevant client activities and travel policy guidelines
- Expenses & accurately complete expense reports for team of bankers each month Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required.
- Coordinate couriers and outgoing mail, distribute incoming mail
- General administration, including document production (Word) when required; ad hoc project work
- Client entertainment & organize ad hoc lunches, dinners; work with
- Events Manager and bankers to invite clients to events
- Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences
- Build and maintain relationships with staff in offshore offices
Experience:
- Excellent written and verbal communication skills
- Prior Investment banking or financial services EA / PA/ TA experience
- Experience in providing support and senior levels of an organisation
- Able to manage priorities and conflicting issues in a professional manner
- Proficient in Microsoft Office Programs
- Extensive experience in admin in a fast paced environment
The ideal candidate will have a 10+ years of prior EA experience ideally from financial services or professional services firms along with strong communication skills.
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