Procurement Specialist
- Lead procurement strategy and purchasing decisions for a packaged liquor retailer, including sourcing and supplier evaluation.
- Analyse sales, demand, pricing, margins, inventory and budgets to develop purchasing plans and improve procurement outcomes.
- Negotiate supplier terms, monitor supplier performance and risks, and report procurement recommendations to the Director.
Job Title: Procurement Specialist
Company: YET FAIR PTY LTD (ABN **************)
Location: R03/335 Ballarto Road, Carrum Downs VIC 3201
Employment Type: Full-time (38 hours per week)
Salary: $80,000 per annum plus superannuation
Job Summary
YET FAIR PTY LTD has operated in Australia since 2013 and trades as Cellarbrations on Ballarto, a packaged liquor store in Carrum Downs, Victoria, and a member of the Cellarbrations network of independently owned liquor stores. The store sells a broad range of wine, beer, spirits and ready-to-drink products sourced from wholesalers, distributors and producers.
The Procurement Specialist will lead the company's procurement function, using market research and sales data to shape what the company buys, from whom and on what terms. Working closely with the Director, the position is responsible for sourcing strategy, supplier evaluation and negotiation, demand forecasting and procurement reporting. This is a dedicated procurement role and does not involve serving customers or processing sales.
Job Duties & Responsibilities
lResearch trends in the Australian liquor retail market, including consumer preferences, seasonal demand and new product releases, to inform the company's range and purchasing decisions.
l Analyse point-of-sale data, sell-through rates, gross margins and stock turnover by category and product line to identify range gaps, slow-moving lines and purchasing opportunities.
l Monitor competitor pricing, ranging and promotional activity in the store's local trading area and prepare comparative analysis for management.
l Develop sourcing strategies for each product category across the company's range based on total cost, taking into account unit price, volume deals, rebates, freight and payment terms.
l Identify, evaluate and select wholesalers, distributors, producers and other suppliers against criteria such as pricing, product range, reliability and service levels.
l Analyse supplier pricing structures, volume discounts, promotional support, payment terms and delivery arrangements, and develop negotiation strategies and recommendations to improve procurement outcomes.
l Assess supplier performance on an ongoing basis and recommend the retention, development or replacement of suppliers.
l Forecast demand from historical sales, seasonal peaks, public holidays and planned promotions, and convert these forecasts into purchasing plans and reorder levels.
l Analyse purchasing expenditure against approved budgets, identify cost variances and procurement inefficiencies, and recommend improvements to purchasing controls and budget allocation.
l Analyse stock levels, stock ageing and carrying costs across the company's inventory, and recommend actions to reduce overstocking and stockouts.
l Evaluate the margin impact of supplier price changes and recommend adjustments to purchasing volumes, product mix or supplier selection.
l Identify and assess procurement risks, including supplier price increases, product shortages, discontinued lines and delivery delays, and develop alternative sourcing strategies and risk mitigation recommendations.
l Review supplier compliance with product quality, labelling, storage and delivery requirements, analyse recurring supply issues, and recommend improvements to supplier selection criteria and procurement procedures.
l Prepare regular procurement reports for the Director covering expenditure, margins, supplier performance and stock position, together with recommendations for improving purchasing practices.
Skills and Experiences
l A Bachelor degree or higher qualification, or at least five years of relevant experience in lieu of a formal qualification. A qualification in business, commerce, marketing or supply chain management is highly regarded.
l At least one year of relevant experience in procurement, purchasing or sourcing.
l Demonstrated experience in supplier evaluation, sourcing and commercial negotiation.
l Strong analytical skills, with the ability to interpret sales and inventory data and turn it into clear reports and recommendations.
l Proficiency in Microsoft Excel and experience with point-of-sale or inventory management systems.
l Experience in retail, wholesale or e-commerce procurement is highly regarded.
l Knowledge of the Australian liquor retail market and supplier landscape is desirable.
l Strong written and verbal communication skills in English, with the ability to manage competing priorities and meet deadlines.
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