AO3 Executive Support Officer

12-month Temporary Contract | Brisbane CBD

Your new company
This is an opportunity to join a large and established Queensland Government department based in Brisbane CBD. The organisation provides essential services to communities across Queensland and offers a professional and collaborative working environment. You will be joining a busy team where you will work closely with senior leaders and stakeholders across the broader organisation.

Your new role
As an AO3 Executive Support Officer, you will provide high-quality executive and administrative support to senior leadership. This is a varied role requiring strong organisation, communication and stakeholder management skills, with responsibility for diary management, correspondence, meeting coordination, reporting and broader business support activities. Key responsibilities include:

• Providing executive and administrative support, including email, diary and calendar management
• Coordinating meetings and liaising with internal stakeholders
• Supporting reporting requirements and maintaining registers
• Managing shared inboxes, incoming and outgoing correspondence, records and documents
• Supporting approval processes and continuous improvement activities
• Coordinating purchasing, procurement and travel requests
• Preparing newsletters, presentations, surveys and other communication materials
• Building effective working relationships with senior stakeholders and teams across the organisation
• Providing additional administrative support as required

What you'll need to succeed

• Previous experience in executive support or a high-level administrative role
• Strong diary, calendar and meeting coordination skills
• Excellent written and verbal communication skills
• Strong organisation and the ability to manage competing priorities
• Ability to work autonomously and exercise sound judgement
• Strong stakeholder engagement and relationship-building skills
• High level of confidentiality and attention to detail
• Strong Microsoft application skills, including Word, Excel, Teams, SharePoint and OneNote

What you'll get in return

• $53.55 p/h + super
• 12-month temporary contract
• Brisbane CBD location

What you need to do now
If youre interested in this opportunity, please click Apply Now or send through an updated copy of your resume. For any enquiries, you can contact Georgia Langdon at Georgia.Langdon@hays.com.au or on 07 3243 3047. To ensure an efficient discussion, we recommend submitting your resume prior to calling.
If this role is not quite right for you but youre open to new opportunities, feel free to reach out for a confidential discussion by emailing your resume to our Public Sector team using the same contact details.#3025508