Facilities Administrator
- Migrate, review and organise facilities documentation in SharePoint, ensuring records are accurate and up to date.
- Consolidate facilities and compliance registers, including asset and equipment records, and maintain linked Excel registers.
- Support Facilities Managers with document control and the clean-up of aged work orders and purchase orders.
Your new company
You will be joining a leading facilities management organisation supporting a major national account. The team is looking for an experienced Facilities Administrator to assist with a short-term project focused on improving document management, compliance registers and facilities systems.
Your new role
You will work closely with Facilities Managers in the field to ensure documentation is accurate, up to date and transferred into the new SharePoint environment.
- Migrating facilities documentation between SharePoint environments
- Reviewing files and ensuring information is accurate and up to date
- Liaising with Facilities Managers to obtain missing or updated documentation
- Converting older documents into new templates and file formats
- Setting up and improving folder structures within SharePoint
- Consolidating multiple facilities and compliance registers
- Organising documentation relating to assets, plant, equipment and compliance requirements
- Creating and maintaining consolidated Excel registers
- Adding links within registers to relevant supporting documentation
- Renaming, organising and tidying documentation to improve overall document control
- Assisting with the clean-up of aged work orders and purchase orders within the facilities management system
- Providing additional facilities and project administration support where required
What you'll need to succeed
To be successful, you will be a highly organised administrator with strong attention to detail and confidence managing large volumes of documentation.
- Previous facilities, property, project or document administration experience
- Strong experience using SharePoint
- Good working knowledge of Microsoft Excel
- Experience managing registers, records and document control
- Excellent organisational skills and attention to detail
- Confidence liaising with Facilities Managers and internal stakeholders
- Ability to work independently and manage competing priorities
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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