Events Specialist
- Coordinate corporate events, conferences and incentive programmes from planning through to on-site delivery.
- Prepare event documentation, manage logistics and suppliers, and work with clients and internal teams to ensure events run smoothly.
- Manage event accounts and payments, conduct site inspections and briefings, and resolve challenges while maintaining high service standards.
EVENTS SPECIALIST - Business Events : December Commencement
Hamilton Island is one of Australia's most sought-after destinations for corporate events, conferences and incentive groups. With spectacular venues overlooking the Whitsundays and the Great Barrier Reef on our doorstep, we deliver everything from business conferences and executive retreats to corporate functions and incentive experiences.
We're looking for an experienced and highly organised Events Specialist to join our Business Events team. You'll work closely with corporate clients, event organisers, suppliers and internal departments to coordinate and deliver seamless events across the island. This is a fast-paced, hands-on role for someone who thrives on managing multiple moving parts and takes pride in delivering exceptional experiences from planning through to execution.
Why you'll love working with us
- Coordinate diverse corporate events, conferences and incentive programs
- Work across unique venues in one of Australia's leading event destinations
- Develop your career alongside an experienced and supportive Events team
- Enjoy subsidised furnished accommodation and employee discounts
- Live and work in the heart of the Whitsundays
What you'll be doing
You'll coordinate business events from the planning stages through to on-site delivery, acting as a key point of contact for corporate clients and event organisers. You'll prepare detailed event orders, itineraries and run sheets, coordinate venue setups and work closely with internal departments and suppliers to ensure every aspect of the event runs smoothly.
You'll also manage event accounts, including deposits, invoicing and final payments, conduct site inspections and coordinate pre-event briefings. With multiple events, tight deadlines and changing client requirements, you'll need to stay organised, communicate confidently and resolve challenges quickly while maintaining exceptional service standards.
What we're looking for
- Demonstrated experience in event coordination, corporate events, conferences or hospitality operations (Essential)
- Strong organisational skills with the ability to manage multiple events, deadlines and stakeholders
- Experience preparing event documentation, coordinating suppliers and managing event logistics
- Proficiency in Microsoft Office and event management or CRM systems (Essential)
- Excellent communication, relationship-building and problem-solving skills
- Current Driver's Licence and ability to obtain a Restricted Driver's Authority (Essential)
- QLD or Nationally Recognised Responsible Service of Alcohol (RSA) Certificate (Essential)
About Hamilton Island
Our mission is to share the wonder of Hamilton Island with the world by creating wonder-filled experiences for our guests, employees and community.
Every team member plays a role in shaping those experiences - making Hamilton Island not just a great place to visit, but a great place to work.
A little island can do wonders - make your next career move one to remember.
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