Executive and Administration Officer -12-month max-term contract
- Provide high-level secretarial and administrative support to MannaCare’s Board and CEO.
- Coordinate Board and Committee activities and prepare professional documentation.
- Maintain corporate records and support a range of organisational and office administration functions.
We are a highly regarded not-for-profit, values-based organisation, offering residential, community and in-home aged care for over 30 years, to older people living in and around the city of Manningham.
Position Overview
As the Executive and Administration Officer, you will provide high-level secretarial and administrative support to MannaCare’s Board and CEO.
You will coordinate Board and Committee activities, prepare professional documentation, maintain corporate records and support a range of organisational and office administration functions. This position requires discretion, excellent attention to detail and the ability to effectively manage multiple priorities. Available 3 working days per week: Tuesdays, Wednesdays and one additional day based on MannaCare's needs.
Key Responsibilities
- Prepare agendas, record accurate minutes for Board, Committee and management meetings, and compile and distribute Board reports.
- Arrange meetings, room bookings and special events.
- Maintain Association membership records, the central filing system and other corporate registers.
- Prepare and distribute newsletters, coordinate the production of the Annual Report, and upload information to the staff intranet, website or social media platforms as required.
- Maintain authorised staff access and key-person details across external platforms such as PRODA, myGov and My Aged Care.
- Coordinate organisational purchases, including stationery and office consumables, and assist with maintenance requests for Waratah House.
- Support special projects delegated by the CEO and contribute to improving administrative systems and organisational processes.
- Work collaboratively with colleagues, contribute to problem-solving and service improvements, and participate in relevant training and development.
About You
To succeed in this role, you will have:
- Advanced proficiency in Microsoft Office applications.
- Previous experience in an executive support, administration or similar role.
- Experience preparing agendas, taking minutes and compiling professional correspondence and reports.
- Strong organisational and time-management skills.
- The ability to prioritise effectively, meet deadlines and manage multiple tasks.
- Excellent written and verbal communication skills.
- Strong attention to detail and a commitment to producing accurate, professional work.
- Excellent interpersonal skills and a friendly, respectful approach.
- The ability to maintain discretion, privacy and confidentiality.
- A current satisfactory Police Check and NDIS Worker Screening Check, or the ability to obtain them.
What We Offer
- A 12-month maximum-term contract.
- 3 working days p/w: Tuesdays, Wednesdays and one additional day based on MannaCare's needs.
- Competitive remuneration.
- Not-for-profit salary packaging of up to $15,900.
- Meals and entertainment salary packaging of up to $2,650 per year.
- Novated leasing options.
- A cohesive, collaborative and team-focused working environment.
- Ongoing mentoring and professional development.
- Work-life balance.
- Opportunities for continued career development.
If you are an experienced administration professional who is organised, dependable and confident supporting senior executives and a Board, we would love to hear from you.
Don’t miss this opportunity—apply now!
Position Overview
As the Executive and Administration Officer, you will provide high-level secretarial and administrative support to MannaCare’s Board and CEO.
You will coordinate Board and Committee activities, prepare professional documentation, maintain corporate records and support a range of organisational and office administration functions. This position requires discretion, excellent attention to detail and the ability to effectively manage multiple priorities. Available 3 working days per week: Tuesdays, Wednesdays and one additional day based on MannaCare's needs.
Key Responsibilities
- Prepare agendas, record accurate minutes for Board, Committee and management meetings, and compile and distribute Board reports.
- Arrange meetings, room bookings and special events.
- Maintain Association membership records, the central filing system and other corporate registers.
- Prepare and distribute newsletters, coordinate the production of the Annual Report, and upload information to the staff intranet, website or social media platforms as required.
- Maintain authorised staff access and key-person details across external platforms such as PRODA, myGov and My Aged Care.
- Coordinate organisational purchases, including stationery and office consumables, and assist with maintenance requests for Waratah House.
- Support special projects delegated by the CEO and contribute to improving administrative systems and organisational processes.
- Work collaboratively with colleagues, contribute to problem-solving and service improvements, and participate in relevant training and development.
About You
To succeed in this role, you will have:
- Advanced proficiency in Microsoft Office applications.
- Previous experience in an executive support, administration or similar role.
- Experience preparing agendas, taking minutes and compiling professional correspondence and reports.
- Strong organisational and time-management skills.
- The ability to prioritise effectively, meet deadlines and manage multiple tasks.
- Excellent written and verbal communication skills.
- Strong attention to detail and a commitment to producing accurate, professional work.
- Excellent interpersonal skills and a friendly, respectful approach.
- The ability to maintain discretion, privacy and confidentiality.
- A current satisfactory Police Check and NDIS Worker Screening Check, or the ability to obtain them.
What We Offer
- A 12-month maximum-term contract.
- 3 working days p/w: Tuesdays, Wednesdays and one additional day based on MannaCare's needs.
- Competitive remuneration.
- Not-for-profit salary packaging of up to $15,900.
- Meals and entertainment salary packaging of up to $2,650 per year.
- Novated leasing options.
- A cohesive, collaborative and team-focused working environment.
- Ongoing mentoring and professional development.
- Work-life balance.
- Opportunities for continued career development.
If you are an experienced administration professional who is organised, dependable and confident supporting senior executives and a Board, we would love to hear from you.
Don’t miss this opportunity—apply now!
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