Experienced Medical Secretary FT – JOB ID 2307
- Join a busy specialist medical practice as an experienced Medical Secretary.
- Coordinate daily clinic operations and manage patient appointments and referrals.
- Support efficient clinical workflows across multiple hospital locations.
- JOB ID: 2307
- EXPERIENCED MEDICAL SECRETARY
- PERMANENT FULLTIME – MONDAY TO FRIDAY
- ONSITE PARKING PROVIDED
An excellent opportunity is available for an experienced Medical Secretary to join a busy specialist medical practice in a varied, hands-on role supporting consulting, theatre and inpatient services.
Working across three locations, Richmond and Box Hill with a 3rd location coming. Also, the option to WFH one day per week, you will play an integral role in coordinating daily practice operations and ensuring a professional, high-quality experience for patients and referring practitioners.
We are seeking an organised, proactive and detail-oriented medical administrator who enjoys taking ownership of their workload and managing competing priorities in a fast-paced specialist environment.
Your responsibilities will include:
- Coordinating daily clinic operations, patient appointments and referrals.
- Managing incoming calls, emails, voicemail and patient enquiries.
- Maintaining accurate patient records and processing clinical correspondence, investigation results and discharge summaries.
- Liaising with patients, GPs, referring practitioners and hospital staff.
- Preparing theatre lists and coordinating inpatient and surgical administration.
- Organising pre-operative assessments and ensuring all required patient information is available.
- Assisting with billing, payment follow-up and pre-collection of surgical fees.
- Follow up outstanding payments for Telehealth appointments
- Supporting efficient clinical workflows across multiple hospital locations.
To be successful in this role, you will have:
- Previous medical administration experience is essential, ideally within a specialist practice.
- A sound understanding of clinical workflows and hospital processes.
- Excellent organisational skills and the ability to manage competing priorities.
- Strong written and verbal communication skills.
- Exceptional attention to detail and accuracy.
- The ability to work independently, demonstrate initiative and take ownership of your responsibilities.
- Confidence using medical practice software and electronic patient records.
What’s on Offer:
- Full-time hours, Monday to Friday, 9.00am–5.00pm.
- A varied role encompassing consulting, theatre and inpatient administration.
- Exposure to established Melbourne hospital locations.
- An opportunity to utilise your medical administration experience in a role with responsibility and variety.
- Parking provided onsite at all locations
If you are an experienced Medical Secretary seeking your next opportunity within a specialist medical environment, we would love to hear from you. This is an excellent opportunity to join a professional team where your organisational skills, attention to detail and commitment to exceptional patient service will be valued. Please quote Job ID: 2307 when applying.
Apply Now
- DOCTORS SECRETARIAL AGENCY
- Visit dsagency.com.au for more listings!
- T: 03 9853 0722
- E: applications@dsagency.com.au
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