Executive Assistant
- Support two VPs in commercial and HR areas
- Manage complex calendars and travel logistics
- Coordinate major national/global events
EA/Executive Assistant
What's in it for you?
- Health/wellness checks
- Travel benefits, financial advisory
- Retail discounts
- Exposure to a global business
- One day work from home per week/hybrid
WOW Recruitment are seeking an Executive Assistant to support our client, who will be supporting two VP's focused on the areas of commerical and Human Resources. This dual-reporting EA role is central to keeping executive operations running seamlessly. You will drive high-level administrative efficiency, manage complex calendars, coordinate major national/global events and act as a key liaison for internal and external stakeholders.
Key Responsibilities
- Executive Support & Diary Management: Proactively manage complex calendars, meeting logistics, agendas, pre-readings, action logs and room setups for both VPs.
- Travel Logistics: Coordinate domestic and international travel itineraries, accommodation, transfers and visa documentation across the Commercial and HR divisions.
- Event & Conference Planning: End-to-end management of major events, including Town Halls, Commercial Country Reviews, Annual Planning Meetings, Award Nights, and regional leadership visits (managing venue, budgets, welcome packs, and schedules).
- Financial & Administrative Workflow: Process AMEX and out-of-pocket expenses via Concur, manage vendor onboarding, process team invoices and handle procurement orders.
- Communications & Presentation Support: Assist in drafting, proofing, and formatting internal team announcements, presentations (PowerPoint/Visme) and town hall decks in line with corporate branding.
- Governance & Team Coordination: Support team onboarding, maintain organizational charts, distribute compliance updates and uphold strict confidentiality across sensitive commercial and people matters.
What We Are Looking For
- Minimum 3+ years in an Executive Assistant role
- Advanced proficiency in Microsoft 365 (PowerPoint, Excel, Teams, SharePoint) and confidence operating audio/visual meeting room technology.
- Superior priority management and forward-thinking execution across competing deadlines.
- Exceptional written and verbal communication skills paired with high integrity handling confidential data.
- Tertiary qualification in Business Administration or a related discipline is highly regarded.
What's on Offer
- Competitive remuneration: $95k Base + 7.5% Target Bonus + Super
- Exposure to senior global leadership and clear career progression pathways
- Extensive employee perks (health & skin checks, travel discounts, financial advisory)
- Vibrant, supportive team culture within an industry-leading global brand
How to Apply
If you meet the required EA experience and this sounds like the role for you please APPLY NOW or contact Caitlin - Caitlin@wowrecruitment.com.au // 02 8320 0683
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