AO4/1 Regional Support Coordinator
- Provide high-level administrative and operational support to the Regional Director and management team.
- Coordinate the workflow, priorities and support of three Business Support Officers, and organise meetings, actions and office processes.
- Prepare reports and correspondence, support office technology, and manage competing priorities while liaising with stakeholders.
Regional Support Coordinator | AO4 | Queensland Government | Cairns North | Temporary Contract
Your new company
An exciting opportunity has become available for an experienced Regional Support Coordinator to join a Queensland Government department in Cairns. This temporary AO4 opportunity will provide high-level operational and administrative support to the Regional Director and Regional Management Team, while coordinating the day-to-day activities of a small business support team.
Your new role
Working in a busy regional office, you will play a key role in keeping day-to-day business activities organised, on track and running efficiently.Your responsibilities will include:
- Providing high-level administrative and operational support to the Regional Director and management team
- Coordinating and supporting a team of three Business Support Officers, including workflow, priorities, guidance and training
- Managing the Regional Director's inbox, correspondence, actions and follow-ups
- Coordinating management meetings, agendas, minutes and action registers
- Monitoring deadlines and following up outstanding actions across multiple stakeholders
- Preparing professional reports, presentations, spreadsheets, trackers, briefing notes and correspondence
- Maintaining office systems, processes, registers and administrative procedures
- Providing practical IT support, including Microsoft Teams, meeting room technology and audio visual equipment
- Managing competing priorities and ad hoc requests in a fast-paced environment
- Liaising with internal stakeholders and providing a high level of customer service
What you'll need to succeed
To be successful in this role, you will be an experienced business or executive support professional who is highly organised, confident working autonomously and comfortable supporting senior stakeholders.You will ideally demonstrate:
- Previous experience in a business support, executive support, office coordination or similar role
- Experience coordinating or providing guidance to administrative support staff
- Strong experience supporting senior leaders or management teams
- Advanced skills across Microsoft Word, Excel and PowerPoint, with Visio experience highly regarded
- Strong capability preparing reports, presentations, spreadsheets and professional correspondence
- Confidence using Microsoft Teams, AV equipment and general office technology
- Excellent organisational skills with the ability to manage competing priorities and deadlines
- Strong written and verbal communication skills
- Initiative, sound judgement and practical problem-solving skills
- High attention to detail, professionalism and discretion
What you'll get in return
- Temporary contract through to February 2027
- Attractive hourly rate of $60.05 + super
- Cairns North location with free parking
- Weekly pay through Hays
- Full-time hours within a Queensland Government department
- Varied role working closely with senior management
- Ongoing support throughout your assignment from your Hays consultant
What you need to do now
If you're an experienced business support professional looking for your next Queensland Government opportunity in Cairns, apply now with an up-to-date resume.For further information, contact Grace Dunn at Hays Cairns.#3026600
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