Business Operations Coordinator Part Time

Business Operations Coordinator

Your new company
An exciting opportunity has become available with a growing, employee-owned energy consultancy based in Melbourne CBD. Operating across the renewable energy and energy storage sector, this organisation is experiencing steady growth and offers a collaborative, entrepreneurial environment where employees are encouraged to contribute ideas, take ownership and play a meaningful role in shaping the business.
With a strong presence across Australia and an established international network, the business combines the agility of a close-knit team with the support and expertise of a global organisation.

Your new role
Reporting directly into the leadership team, this is a broad and varied Business Operations Coordinator position with a strong Office Manager focus.
You will become the central point of coordination for the Australian business, ensuring the day-to-day operations run smoothly while supporting a range of administration, people, finance and executive support functions.
Key responsibilities will include:

• Managing the day-to-day running of the Melbourne office
• Providing executive and administrative support to senior leaders
• Coordinating onboarding, offboarding and employment contracts
• Supporting administration and candidate coordination
• Assisting with payroll preparation, employee expenses and leave administration
• Processing invoices and providing general administration support
• Coordinating company travel, meetings, events and annual offsites
• Managing supplier relationships, office facilities and business services
• Supporting internal communications, LinkedIn content and marketing collateral
• Maintaining company policies, records, insurance documentation and compliance requirements
• Acting as the go-to person for staff support and office coordination

This role offers significant variety and is ideal for someone who enjoys being involved across all areas of a growing business rather than specialising in a single function.

What you'll need to succeed

• Previous experience as an Office Manager, Executive Assistant, Business Operations Coordinator or similar
• Strong experience supporting senior stakeholders within a professional services, consulting, engineering or corporate environment
• Exceptional organisational skills with the ability to manage multiple priorities
• A proactive, hands-on approach and willingness to take ownership
• Strong written and verbal communication skills
• Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint
• The ability to work autonomously while building strong relationships across the business

Highly regarded:

• Experience with Xero, Canva or similar business systems
• Experience within a growing SME environment

What you'll get in return
In return, you'll join a business that genuinely values flexibility, autonomy and employee development.
Benefits include:

• Salary package of $85,000 - $110,000 + super (pro rata)
• Annual profit share
• Pathway to employee ownership
• Flexible part-time arrangement 2024 hours per week, across either 3 or 5 days
• Hybrid working options
• Melbourne CBD location
• Broad exposure across office management, executive support and business operations
• The opportunity to play a key role in a growing organisation within the renewable energy sector
• A collaborative and supportive culture where your contribution will be highly visible

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or email me directly at marc.howey@hays.com.au
#3015910