APS4 Executive Assistant Just posted!
- Provide high-level administrative and executive support to senior leaders, including complex diary management, correspondence and stakeholder communications.
- Coordinate meetings, events and travel, prepare meeting materials, track actions, and assist with procurement and financial administration.
- Maintain administrative processes and support business operations while managing competing priorities in a fast-paced environment.
Location: Canberra, ACT
Clearance: Baseline
Duration: 4 Months with possibility of 1 x 4 month extension
About the Opportunity:
Our Federal Client is seeking a proactive, organised and professional Executive Assistant to provide high-level support to senior leaders within a complex and fast-paced environment.
This is an excellent opportunity for an experienced administrative professional who enjoys working at the heart of a business, managing competing priorities, building strong stakeholder relationships, and ensuring executives are supported to operate effectively.
The successful candidate will provide executive and administrative support to senior leadership, managing a broad range of responsibilities including diary management, meeting coordination, travel arrangements, correspondence management and stakeholder engagement. You will also play an important role in supporting business operations, maintaining administrative processes, and contributing to the overall success of the wider team.
Key Responsibilities:
- Manage complex executive calendars, scheduling meetings and resolving diary conflicts
- Coordinate and support meetings, events and workshops, both virtual and onsite
- Prepare meeting documentation, agendas, minutes and action registers
- Monitor executive priorities, track actions and follow up on outstanding items to ensure deadlines are met
- Manage incoming correspondence, emails, phone enquiries and stakeholder communications
- Arrange travel bookings, itineraries and related logistics
- Assist with procurement, expense reconciliations, financial administration and budget tracking
- Provide professional front-of-office support, including welcoming visitors and managing enquiries
- Support teams across the business with a range of administrative activities
- Contribute to process improvements and maintain effective administrative procedures
About You
To be successful in this role, you will demonstrate:
- Previous experience providing executive or senior administrative support
- Exceptional organisational skills and the ability to manage multiple priorities simultaneously
- Strong verbal and written communication skills
- A professional and confident approach to stakeholder engagement
- Sound judgement, initiative and problem-solving capabilities
- The ability to work independently while supporting a collaborative team environment
- Strong attention to detail and a commitment to delivering high-quality outcomes
- Experience coordinating travel, meetings, events and executive correspondence
- The ability to adapt quickly within a busy and changing environment
How to Apply:
To apply, click the Apply Now button and send your up-to-date resume, for a confidential discussion call us now on 02 5119 3133.
This advertisement may remain live after the role has closed. Applications submitted after the closing date may be considered for similar vacancies.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
Our Commitment
We are committed to inclusive and culturally safe recruitment practices and welcome applications from people of all backgrounds, experiences, and career stages. We particularly encourage Aboriginal and Torres Strait Islander peoples to apply.
Reference number: 1771566
Profession:Government, Emergency Services & DefenceFederal Government
Company: Onpoint 365
Date posted: 11th Nov, 2026
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